How Payroll Giving Works
Role: Employee (Payroll Giving)
Portal: Employees portal
Onboarding URL: https://employees.actnation.io/onboarding
Prerequisites: An invitation email is needed to sign in and view your company's giving arrangement. The general How it works page is public.
The basics
Your company's giving arrangement determines how donations are funded. With CompanyWallet, your employer funds a budget that you direct to campaigns through monthly subscriptions. With CompanyWallet and Payroll Wallet, you can also make an optional personal contribution from your salary before tax. With Payroll Wallet only, you choose the amount and campaigns, and all donations come from your salary.
If your company uses Payroll Giving only (also known as Payroll Wallet Only), the full donation is employee-funded. There is no company match or company balance in your wallet. Your one-time and recurring donations are processed through the company's connected Zenegy payroll run.
For CompanyWallet arrangements, an unused company-funded share can be allocated when the payroll cycle is completed to up to three eligible causes supported by employees at your company, ranked by donation amount recorded for the company. This happens only when there is qualifying support.
How it works on your portal
Open How it works from the Employees portal navigation, or go directly to https://employees.actnation.io/info. Visitors can read a general explanation of workplace giving; the guest banner provides the sign-in option. Once signed in, the page explains your company's current arrangement. If it cannot be loaded, select Try again. Opening the page again retrieves the current arrangement. Use the language selector to view it in English or Danish.
Here is the process from start to finish:
- Your company enables Payroll Giving. You receive an invitation email with a link to the Employees portal.
- You complete first-time setup by accepting consent and verifying your personal email address.
- You browse campaigns and set up monthly donation subscriptions for the causes you want to support.
- Each month, your subscriptions are processed through the payroll cycle. Personal contributions, if you choose them, are deducted from your salary.
- You can change or cancel a subscription before the monthly payroll cut-off.
Payroll Giving vs. Corporate Giving
| Feature | Payroll Giving | Corporate Giving |
|---|---|---|
| Who funds the donations | Your company, you, or both, depending on the arrangement | Your company |
| How you participate | Set up recurring monthly subscriptions | Vote during a company voting period |
| Portal | Employees portal | Corporate Employees portal |
| When you can act | Before the monthly payroll cut-off | During an open voting period |
Your company may offer one or both modes. If your company has Corporate Giving enabled, you will also receive separate voting invitations during active voting periods.
First-time setup
The first time you open the Employees portal from your invitation link, you are guided through a short onboarding:
- Open the link in your invitation email.
- On the onboarding page, read How it works. The explanation reflects your company's program: company-funded giving uses a company wallet, a combined program also offers an optional salary contribution, and Payroll Giving only uses your salary. In Payroll Giving only, you decide whether and how much to give; your company does not set or influence the amount.
- If the description is still loading, wait briefly for Next to become available. If the program details are unavailable or take more than five seconds to arrive, you can continue after neutral guidance appears. If the details arrive later, the explanation updates automatically.
- Select Next to confirm or add your personal email address. Use Back to reread the explanation. This address is used to contact you if your work email changes. Changing the page language reloads the explanation in that language.
- Once complete, you land on the Campaigns page and can start browsing.
Verify success
After first-time setup, you can browse campaigns and set up subscriptions. Your active subscriptions appear in My Donations.
Choose or change your donation consent
When you make your first employee-funded donation, choose whether your donations use your regular CPR-linked consent or anonymous consent. Sign the consent and provide your CPR number when regular consent is selected.
Your current preference is shown in the form when creating a new donation. Select Change to open the consent dialog on your current preference and see when that consent was given. The current preference cannot be signed or submitted again; choose the other preference to show the signature fields. The form remains open while you complete the consent dialog. A change applies to future donations; existing donations keep the consent snapshot recorded when they were created. The consent section is hidden when updating an existing subscription.
Getting help without leaving the page
Look for the chat bubble in the corner of the screen. It opens Actnation's AI assistant, which can answer questions about the page you're on without you having to search for a help article.